The University has the following travel updates including in-State lodging rates, passport coverage removal, and car rental contracted rates.
What is changing?
· For travel on or after 10/20/20, the following in-State lodging rates will be in effect (all rates pre-tax) in accordance with State lodging updates:
| Location | Current | Effective for Travel On or After 10/20/20 |
| Indianapolis/Carmel | $125.00 | $128.00 |
| Bloomington- no change in rate | $97.00 | $97.00 |
| Ft. Wayne | $104.00 | $108.00 |
| Hammond/Munster/Merrillville | $98.00 | $100.00 |
| (West) Lafayette | $106.00 | $100.00 |
| South Bend - no change in rate | $98.00 | $98.00 |
| All Other Indiana Locations | $94.00 | $96.00 |
· To keep in line with Federal standards, passports are no longer a reimbursable expense. Visas specifically obtained in order to perform work for or on behalf of the University and submitted within 60 days of purchase may be reimbursed at the discretion of the appropriate approver.
· The University has contracted with Enterprise/National for negotiated car rental rates for the State of Indiana and domestic car rentals. If you book within the University’s online booking tool, Egencia, or through BSU Motorpool, you will see these negotiated rates. If you book directly with Enterprise/National, use the code Xz00873X to receive BSU pricing.
Where can I go to learn more about these updates or if I have questions?
All travel information, including how-to guides and FAQ's, are currently available on our travel website - www.bsu.edu/travel. Please submit any questions regarding the in-State lodging rates or passports to travel@bsu.edu. Please submit any questions about the Enterprise/National negotiated rates to transport@bsu.edu.
VIRTUAL ON-DEMAND CHROME RIVER TRAINING FOR DELEGATES IS AVAILABLE!!
The training video is located in the Travel Info/Travel Training section of the Accounts Payable website or can be accessed using the following link and clicking “Delegate Training”. If prompted, choose Windows Media Player to enable viewing.
https://www.bsu.edu/about/administrativeoffices/accounts-payable/travelinfo/travel-training
Thank you!
-Ball State University Travel Department