The Ball State Conflict of Interest/Commitment policy states that employees have an obligation to disclose financial conflicts, conflicts of commitment, or perceived conflicts wherein:
- The individual or their dependent(s) receive financial support from a domestic entity that alone, or when aggregated, totals $5,000 or more over a 12-month period.
- The individual spends more than 20% of their time (one day/ 8 hrs. per week) on activities outside the University.
- The individual or their dependent(s) receive any support, regardless of the amount, from a foreign entity.
We are asking employees to disclose all external activities and salaries that meet the criteria listed in our policy on an annual basis.
If the employee is benefiting from a University contract or use of a self-authored text at Ball State, the State of Indiana legally requires they disclose if they will earn $250 or more from the contract, even if they are donating the proceeds to their department. Our office will facilitate this legally mandatory process; please plan to disclose through our application form, where the state form will be made available for you to download, complete, and upload again in combination with the regular disclosure process.
All state disclosures must be approved by the Board of Trustees before such materials are used or services performed, and these approvals occur at their scheduled meetings throughout the year. To have such materials approved in time for the Fall 2026 term, please submit any self-authored text or Ball State contract disclosures no later than April 1st of this year, through the digital form for Board and state approval. The online disclosure form is found here and also can be found on the Research Integrity microsite on InfoReady.