I am writing to clarify what can jeopardize your ability to have expenses reimbursed for international travel. Bottom line: travel conducted without prior approval is ineligible for reimbursement. Therefore, be careful to follow these steps to have international travel approved prior to departure.
Step 1 – Determine whether the travel falls under the International Travel Policy
Register 45 days prior to departure in Terra Dotta.
Of note: Travel registered less than 45 days prior to departure to US Department of State Travel Advisory Level 3 regions will not be reviewed (is therefore not reimbursable)
24 hours prior to departure, if your travel had been approved, verify the Travel Advisory Level has not elevated above the approved level for travel.
If it has, and you travel anyway, expenses are not eligible for reimbursement.
Please, reach out with questions to me or to: firstname.lastname@example.org
My best to you,Sue
Susan McDowell, Ph.D.Vice Provost for ResearchProfessor of BiologyPhone: 765-285-8846