All proposals, contracts, and agreements for external funding must obtain University approvals through Sponsored Projects Administration (SPA) using the Cayuse SP system before being submitted to any sponsor regardless of funding source. Faculty, staff, and students must connect with a SPA Proposal Manager at least 15 business days (3 weeks) before any sponsor’s deadline to ensure smooth and timely processing.
Allowing sufficient time for proposal review is essential for thorough evaluation of external proposals, ensuring alignment with sponsor guidelines and compliance with state, federal, and university policies. This process allows Department Chairs, Deans, and other administrative units to provide valuable insights, aligning proposals with the college's strategic goals. SPA supports all parties involved by ensuring adherence to fiscal regulations, enhancing the likelihood of project success, and paving the way for meaningful work that advances our shared mission.
Please review Ball State University’s External Proposal Submission Policy.